Lecture Presentations

The duration of a presentation slot is 20 minutes. You will have 15 minutes for the presentation itself and 5 minutes for Q&A from the audience. Since lecture sessions are slated for six presentations totaling 120 minutes, maintaining your 20-time slot is critical.

A LCD projector & computer (Windows, MS Powerpoint & Adobe Acrobat Reader) will be available in every session room for regular presentations. For on-site presentations, you must upload your slides in the speaker-ready room.

Preparation of Visuals:

  • To keep the conference on schedule, presentations from personal laptops will NOT be possible. In the case large movie files are to be shown, work with conference staff to ensure they load and play correctly well before the scheduled session.
  • Presentations should be prepared for an aspect ratio of 16:9, which is the setting that shall be used for all projectors. Any presentations using 4:3 aspect ratio will still be viewable in general, but some parts may be too small for the audience to clearly see when projected in 16:9. As such, 16:9 is strongly encouraged.
  • To avoid software compatibility problems with MS Powerpoint, speakers are advised to EMBED ALL FONTS in their Powerpoint presentation AND provide a backup PDF version.
  • Speakers should arrive in their session room 15 minutes BEFORE the start of their session to report to the chairs. A proctor will also be available in case technical assistance is required.

General Considerations:
• Limit the number of words per visual.
• Leave space, at least the height of a capital letter, between lines of text.
• All fonts, including that on graphs, should be 16 point or larger.
• Graphs and charts should have bold lines and symbols that contrast sharply with the background.

Poster Presentations

There will be a large number of posters presented during the conference. It is essential that posters be put up just before the session and removed immediately after it has ended. The poster sessions this year are back-to-back, thus, it is vital to remove your poster immediately after your session concludes.

The size of the poster panel that is available to each presenter is:

48in (high) x 96in (wide), or about 122cm (high) x 244cm (wide)

Please note: This is the total space that is available. It is likely that a poster will not occupy the entire space, yet plenty of area is possible to facilitate an easy-to-read poster.

The format of the poster panel is landscape (width > height). This cannot be modified.

Many businesses provide this large-scale printing service (Staples, Fed-Ex, Vistaprint, PosterPrintfactors, Uprinting, etc.)

Posters will be attached to the panel with push pins, which will already be available on the panel. If more pins are needed, please contact the Poster Session Chair. After the poster has been removed, please leave pins on the board.